Jan 2025 Meetup Checklist

[andrewiggins]

Meetup Checklist

(Immediately following previous event)

• confirm location
• create new event on lu.ma
• update meetup.com auto-created event with location info (if not Collective)
• update website with event json

(3 weeks out)

• confirm sponsor & update website
• confirm speakers & update website
• create calendar event and invite speakers, sponsor, & volunteers
• click "announce" on meetup.com
• post on BlueSky & paste in discord #announcements channel

(2 weeks out)

• send email to mailing list (customer.io)
• Post on LinkedIn & repost using SeattleJS account

(1 week out)

• send email to meetup.com
• post on BlueSky
• announce in Discord #announcements channel

(1-2 days before)

• send info to speakers on where/when/what
• send message to volunteers
• prepare MC slide deck

(day of)

• If new location, post in #seattlejs-meetups channel image of building facade
• bring nametags, stickers (pronouns, job status), sharpies & drink tickets
• send lu.ma check-in link to volunteers in discord
• set up stage (speakers, tv, podium)
• set up chairs
• check A/V with speakers (slide/video/audio output, mic volume check, wifi connection)
• put away chairs and sound/video equipment
• clean up venue

(day after)

• ask speakers to post links to slides to #seattlejs-meetups channel
• create next meetup checklist